Everything You Need to Know for your wedding at Vista West Ranch

Planning a wedding comes with lots of questions, and we get it! To make your experience with us as smooth as possible, we’ve compiled a list of our most frequently asked questions. From fireworks to food policies, parking, and more, here’s what you need to know about hosting your big day at our venue.

Bridal Entrance at Vista West Ranch Venue

Are Fireworks Allowed?

As much as fireworks can add a magical touch to a celebration, we do not permit fireworks, Chinese lanterns, or sparklers of any kind on site under any circumstances. The safety of our venue and guests is our priority, and we want to avoid any accidents that could spoil your special day. You definitely don't want to be the one who ends up burning the place down! There are alternatives, such as eco friendly biodegradable confetti, natural light colored flower petals or professionally hiring a company to do cold sparks.

What's the Policy on Food & Alcohol?

We know food is a huge part of your wedding experience, and we want you to have the freedom to choose the best caterer for your event. Our venue does not provide in-house catering, so feel free to bring in any caterer you prefer. However, there are a few things to keep in mind:

All caterers must be insured.
Caterers must complete an on-site walk-through with one of our staff members at least 30 days before your event.

Need recommendations? We’ve got you covered with a list of trusted, insured vendors who regularly work with us.

When it comes to alcohol, we have a BYOB (Bring Your Own Beverage) policy. As part of your venue rental, two TABC-certified bartenders will be provided to serve the alcohol. You can either purchase your alcohol through Bar Butlers or bring it in yourself.

What Is Your Pet Policy?

If you’d love to have your furry friend join in the celebration, we’re happy to accommodate pets! However, all animals must be pre-approved by management. You will also need to sign a pet addendum before bringing your pet onto the property, whether for the ceremony or post-ceremony photos.

What Is The Max Capacity?

The maximum capacity of our venue is 250 people. This gives you plenty of space for your guests to celebrate and dance the night away!

How Does Parking Work?

Parking at our venue is easy and convenient. We provide approximately 80 spaces in our main parking lot, plus an additional 20 spaces for overflow parking, which are perfect for your vendors. The overflow parking area is also large enough to accommodate charter buses and passenger vans.

Can We Have A Band?

We love live music, and we welcome bands to perform at your reception! However, all reception bands must be pre-approved by management. If you’re looking for something more intimate, soloists or non-amplified musicians are welcome to perform during your ceremony.

Do You Provide Audio?

Yes! We are fully wired for sound throughout our venue. This includes the main reception area, ceremony site, and the Biergarten. So, whether you’re walking down the aisle or celebrating your first dance, you can count on excellent sound quality for your special moments.

How Does Set Up + Break Down Work?

On your wedding day, we’ll have everything set up for you! Our staff will take care of all the essentials, including:

Tables and linens (provided as part of your rental)
Pin-spot lighting based on the layout you provide
Ceremony and reception chairs

We also handle the end-of-night breakdown and cleanup. You’ll just need to take care of your personal items and decor. We want you to enjoy every minute of your celebration without the stress of set-up and clean-up!

Can We Bring In Our Own Decor?

Absolutely! We encourage you to make the space your own. Feel free to customize the venue to match your vision. Just keep in mind:

Any existing decor must remain intact.
No permanent glue or nails larger than a tack can be used on any surfaces.
Whatever decor you put up must be taken down after the event.

Our goal is to help you create a beautiful, personalized atmosphere while maintaining the integrity of the venue.

What If I Need More Time?

Need a little extra time to prepare or extend the fun? No problem! You can access the venue earlier than your contracted arrival time for a fee of $350 per additional hour. Want to extend your event by one more hour? That can be arranged for $750.

Is A Security Guard Mandatory?

We don’t require security for your event, but if you feel that additional security is necessary, just let us know. We can connect you with a local law enforcement officer to provide extra peace of mind during your celebration.

We hope these answers help you feel more prepared as you plan your wedding day with us! If you have any more questions, don’t hesitate to reach out—we’re here to make your day as seamless and special as possible.